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Membership can be as an individual or a team and is confirmed when the Membership Commitment Form is signed.
Members can be part of the organization either as an individual or as a team but not both.
Membership (individual or team) includes a commitment to donating a total of $300 every twelve months.
Members (or teams) donate $100 per meeting with funds going directly to local charities.
Members shall honour their commitment of $100 per meeting even:
In the event they cannot attend a meeting and,
In the case a charity is chosen that is different from the one voted for by the member.
Members receive a tax receipt directly from the charities.
A member or team receives one vote.
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Any member or team, including a member of the steering committee, can submit a local charity for consideration.
A Charity Nomination Form shall be submitted to the Leadership Team at least two weeks prior to the next scheduled event. Dates for the nominating deadline will be published on our website, social media, and through emails sent directly to members.
The nominating Member should be in attendance at the meeting to present or welcome the charity representative who will be presenting on behalf of the charity.
In the event that more than three charities are nominated, the first three qualified charities will present and the remaining charities will be asked to present at the next meeting.
Members are welcome to nominate multiple charities in a year.
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Voting for a charity follows the three charity presentations made at the meeting, which are filmed and available for members to watch, in case you cannot attend the live event. The selected charity for the major donation is determined by the majority of Member votes.
For in-person meetings, virtual and/or hybrid meetings:
Votes will be captured electronically
Voting shall be monitored by a majority of the Steering Committee
Results are announced approximately 3-4 business days following each meeting.
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The chosen charity with the most member votes receives the large primary donation.
Steering Committee/Leadership Team members’ donations are used to give a small secondary donation to each of the two other presenting charities.
In the event of a tie between votes, the donations shall be split evenly.
In the event donations reach $15,000 (exclusive of secondary donations to presenting charities) the chosen charity will receive the full amount, irrespective of the margin between first and second place.
In the event that donations exceed $15,000 (exclusive of honorarium) and two charities are within a 10% margin of counted votes, the donation shall be shared equally between those two charities.
In the event the donation is to be shared, the decision shall require a Steering Committee quorum with a majority vote in favour of such an allocation.
Unless there has been an administrative error by our organization, refunds are not provided.
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Members shall receive a tax receipt directly from the charity by email or through the post.
In the event that the donation is shared by a team, the member who voted will receive one receipt from the charity for the total amount donated.
Tax receipts are typically/frequently sent in a timely manner. Charities must send receipts to members no later than February of the following year.
Business receipts will be issued in the event that a donation is made by an entity other than an individual.
Nominated charities are required to agree to not contact members directly, in respect of their 100 Women Who Care Toronto West donation or in any subsequent outreach where they are relying on information from our organization.
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Presenting charities shall receive a contribution regardless of whether they are chosen.
The Steering Committee donations will be directed towards these charities.
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In the event a charity has presented but has not been selected for the major donation, the charity remains eligible for nomination consideration at future meetings.
In the event a charity has been chosen and has received a major donation, the charity is eligible for nomination consideration no earlier than 3 years after the meeting where the donation was voted upon.
Other criteria that determine the eligibility of a charity are as follows:
The current focus is on local registered charities with an approximate fundraising revenue up to 5 million dollars. They must be;
Serving the Toronto West community
A Canadian organisation
A Registered Charity, and
Able and willing to issue tax receipts
Consideration may be given to National or International charities if they are federated, have local chapters, or have the ability to direct funding to specific local projects.
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In order to protect the integrity and transparency of 100 Women Who Care Toronto West members:
shall not nominate or present a charity if they are a paid employee of the charity. Another member or charity representative may do so on their behalf